Metadata Policy 

  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy 

  1. Anyone may access full items free of charge subject to publisher permissions.
  2. Copies of full items can be used as dictated by the associated license attached to the item. This is displayed on the full text of PDFs and within the items metadata.

Content Policy 

  1. WMER is a multi-institution subject-based repository. It includes research both traditionally and non-traditionally published by NHS staff and students working for the NHS Trusts within the consortium.
  2. WMER holds all types of items, though there may be local content policies which may restrict this content policy further put in place by members of the consortium.
  3. Contact your local repository administrators within your local library to find out more or if you are uncertain who they are.

Submission Policy 

  1. Items may only be deposited by accredited members of the consortium organisations.
  2. Each consortium member will have local procedures to handle deposit processes.
  3. Contact your local repository administrators within your local library to find out more or if you are uncertain who they are.
  4. General submission guidelines include:
    • Authors may only submit their own work for archiving.
    • Authors must ensure they have permission for any third party copyright material in their submission.
    • Authors must ensure materials submitted do not contain patient identifiable information.
    • Administrators may deposit on behalf of authors where permission is not required to ensure the completeness of the repository.
    • Administrators may deposit on behalf of authors with the author’s permission as per local guidelines.
    • The validity and authenticity of the content of submissions is the sole responsibility of the authors.
    • The administrators will only vet items for submission based on the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam.
    • Full text items can be deposited at any time but will not be made publicly visible until any publishers' or funders' embargo period has expired.
    • Any copyright violations are entirely the responsibility of the authors.
    • If WMER receives proof of a copyright violation, the relevant item will be removed immediately. A notification of a copyright violation should be sent to

Preservation Policy

  1. Items will be retained indefinitely.
  2. WMER will try to ensure continued readability and accessibility.
  3. WMER regularly backs up its files according to current best practice.
  4. Items may not normally be removed from WMER.
  5. Acceptable reasons for withdrawal include:
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
    • Patient identifiable data
  6. Withdrawn items are not deleted per se but are removed from public view.
  7. Withdrawn items' identifiers/URLs are retained indefinitely.
  8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
  9. Changes to the deposited items are not permitted.
  10. If necessary, an updated version may be deposited.
  11. In the event of WMER being closed down, the database will be transferred to another appropriate archive.



These policies are based on the JISC OpenDOAR Policy Support Tool